How-to Guide

How to Do Audience Segmentation

Audience segmentation is a key activity within an audience analysis. It is the process of dividing a large audience into smaller groups of people - or segments - who have similar needs, values or characteristics. Segmentation recognizes that different groups will respond differently to social and behavior change communication (SBCC) messages and interventions.
 
Why Segment an Audience?
Segmenting audiences enables a program to focus on those audience members who are most critical to reach and also to design the most effective and efficient strategy for helping each audience adopt new behaviors. Audience segmentation enables programs to match audiences, messages, media, products and services based on the specific needs and preferences of the audience. Tailoring an SBCC strategy to the characteristics, needs and values of important audience segments improves the chances for desired behavior change.
 
Who Should Conduct an Audience Segmentation?
A small, focused team should conduct the audience segmentation. Members should include communication staff, health/social service staff and, when available, research staff. Typically, the same team conducting the audience analysis will also conduct the audience segmentation.
 
When Should an Audience Segmentation Take Place? 
Audience segmentation takes place during audience analysis. To gain stakeholder input, the audience segmentation can also be part of the stakeholders’ workshop
 

Estimated Time Needed 

Within audience analysis, audience segmentation can be completed in a few hours.
 

Learning Objectives

After completing the activities in the audience segmentation guide, the team will: 
 
  • Define the audience segments for a particular health issue.
  • Select an appropriate audience segment for the intervention.

Prerequisites

Steps

Step 1: Review Audience Information

Review the information collected on the primary audience(s) during the situation analysis and audience analysis. This information will help the team understand whether and how best to segment the audience(s). The team should review:
 
  • How each audience is affected by the problem
  • Demographics
  • Size (number of people in the audience)
  • Knowledge and behaviors
  • Psychographics
  • Other information as appropriate.

Step 2: Decide Whether to Segment

Based on the audience(s) identified and their characteristics, first determine whether segmentation is necessary. Segmentation is recommended if:
 
  • The audience cannot be reached effectively with the same messages, interventions and channels. The audience (i.e. sexually active youth) may require different messages, interventions, or channels if:
  1. Certain segments are more heavily impacted by the problem (e.g. orphan girls are more likely to contract HIV)
  2. Certain segments have significantly different worldviews, needs or concerns (e.g. sexually active, urban boys view sex as a power symbol while sexually active young girls view sex as a means to receiving gifts)
  3. Certain segments are more difficult to reach (e.g. homeless sexually active youth do not have access to TV and need to be reached through community workers)
  • The program has a budget that allows for multiple approaches. Segmentation requires extra effort and resources (e.g. time to properly segment audiences, funds and staff time to design separate messages and materials, funds to use additional channels). If the budget does not allow for multiple approaches, identify the most important audience segment to reach and focus on that segment.

Step 3: Determine Segmentation Criteria

If it makes sense to segment, then the team needs to decide what criteria to use to segment the audience(s). First, look at the primary audience(s) and identify traits that make a subgroup significantly different from other audience members. A significant difference is one that requires a different messages or approach. These differences are typically based on socio-demographic, geographic, behavioral or psychographic differences among members of the primary audience. 

Step 4: Segment Audiences

Segment the audience by using the criteria identified in Step 3. There are various methods teams can use to segment audiences.
 
One option is to use a segmentation table. In Column 1, list the primary audience(s) chosen during the audience analysis. For each audience, identify potential segments based on the criteria from Step 3. 
 
Another option is to create a segmentation tree, starting with a potential audience and dividing it by differences thought to be important. Stop when the need or ability to target differences ends. The example below presents one line of a segmentation tree for women of reproductive age.
 
 
A complete segmentation table or tree highlights potential audience segments. In the examples above, many segments are identified, including: current FP users, urban dwellers, women who value convenience, and women who want to space children. The program team now needs to determine which segments it should prioritize.
 

Step 5: Decide which Segments to Target

Deciding which segments to target and how to approach them is critical. If the program team identified more audience segments than it can or needs to reach, narrow the list. Here are some suggestions on how to narrow the list:
 
  • Impact: Look at the size of the segment and ask whether behavior change in this segment will have a significant impact on the problem. For example, will focusing on women with no children significantly increase contraceptive use and decrease maternal mortality? Are there enough women without children to make a difference?
  • Accessibility: Determine whether the program team is able to reach the particular segment with the resources available. For example, does the program team have connections with the rural audience? Can it work with rural leaders to ensure its message is delivered?
  • Program priorities: Programs often need to show impact early and quickly. In such cases, it may be necessary to choose audience segments whose behavior will be relatively easy to change. For example, the team may need to focus first on those who are already thinking about making a change (in the Preparation stage of behavior change) and then focus on harder-to-reach segments—requiring more time and effort—later in the program.

Using the suggestions above, finalize which segments the program will target. The number of segments will be based largely on the resources available and program goals. 

Step 6: Assess the Proposed Segments

Once segments have been selected, ensure they are valid and usable. Use a checklist to ensure each segment meets the criteria for effective segmentation (see Audience Segmentation Checklist in templates). If a defined segment does not meet the criteria, it is best to drop it and consider other segments.
 

 

Step 7: Develop Audience Profiles

The audience analysis guide outlines how to develop audience profiles. Profiles might need to be refined or added based on further audience segmentation. Write the creative brief with the profile for each segment in mind.

Templates

Audience Segmentation Checklist

Tips & Recommendations

  • Ensure the program has resources to address multiple segments before engaging in the process of segmentation. 
  • Look for ways to leverage funds with other programs so that additional segments can be reached with tailored messages and interventions.

Lessons Learned

  • Ensure that the segments chosen are different enough to warrant different messages and interventions.

Resources and References

Resources

A Field Guide to Designing a Health Communication Strategy

Segmenting the Market to Reach the Targeted Population

Market Segmentation Study Guide

References

 


Banner Photo: © 2014 Basil Safi, Courtesy of Photoshare

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